Fee Structure: (All fees are subject to VAT)

Tenanted Property:

Our fee is an agreed percentage of sums collected on behalf of the landlord and includes items listed in Schedule A.

Other work shown in Schedule B is outside the scope of the management fee and is charged separately.

Leasehold Property:

We charge a basic fee per unit per annum for which the relevant items in Schedule A are undertaken.

As above, the work in Schedule B is charged separately.

 

Schedule A

Duties of Managing Agent carried out on behalf of a client normally included in the standard management fees:

1 - Submitting demands and collecting rents, rates service and other charges at appropriate intervals.

2 - Making payments to superior lessors, suppliers, staff, contractors, rating authorities professional advisers, insurers and others as may be appropriate.

3 - Administering building and other insurances.

4 - Preparing and submitting statements and accounting for balances at agreed intervals, normally quarterly.

5 - Producing and circularising service charge accounts and supplying such information and details to which tenants and recognised tenants’ associations are entitled.

6 - Producing an annual estimate for expenditure for service charge purposes and contributing to reserves.

7 - Administering reserve funds if any.

8 - Where an auditor is required, answering enquiries from auditors.

9 - Employing required staff (excluding advertising and agency expenses), and effecting necessary supervision.

10 - Arranging maintenance contracts for all plant and equipment.

11 - Making periodical visits to the property to ensure proper day to day running, and to inspect the buildings as to general condition.

12 - Attending to normal routine management enquiries from tenants.

13 - Dealing with day to day repairs to structure, plant, fixtures and fittings and equipment.

14. Keeping records in relation to tenancies and other relevant matters relating to the property.

15 - Checking compliance with terms of leases and statutory requirements.

16 - Instructing solicitors in relation to unpaid rent and charges and other matters.

17 - Advising generally on management policy

 

Schedule B

Work outside the normal scope of a management fee:

• Preparation of specifications, obtaining competitive tenders and supervising all works of a substantial nature. Such works are those other than normal day to day repairs.

Fee: Normal 10% of the cost of the works, but where extensive drawing or design work is required a special fee would be chargeable by arrangement.

 

• Attending Court Hearings and giving evidence if required in relation to recovery of rent or other charges from tenants or ensuring compliance with lease covenants.

Fee: Based upon time taken at the appropriate rate for the personnel involved.

 

• Professional services in connection with requirements arising out os statutes. Profession services in relation to rating.
• Consideration of application by tenants to carry out alterations.
• Valuation of replacement cost of building for fire insurance purposes.
• Professional services in connection with applications for lessors’ consent to assignments, sub-lettings and changes of use.

Fee: By arrangement and recoverable from the applicant.

 

• Professional services in connection with determination of Fair Rent under the Rent Acts.

Fee: Subject to agreement Preparing Schedules of Dilapidation or Condition.

 

• Preparing Schedules of Dilapidation or Condition.